Maritime Operations Administrator / Executive Assistant Full Time NEW

What We’re Looking For

We are seeking a highly organized and dependable Operations Administrator / Executive Assistant to support daily operations and provide administrative support to executive leadership.

The ideal candidate is detail-oriented, professional, responsive, and comfortable managing multiple priorities in a fast-paced operational environment.

Key Responsibilities:

• Coordinate vessel operations, cargo bookings, shipment logistics, and port activities
• Communicate with crew, agents, vendors, clients, customs, immigration, and other operational partners
• Maintain required certificates, compliance documentation, and operational records
• Coordinate required travel documentation
• Track invoices, payments, vendor expenses, and operational follow-ups
• Prepare correspondence, contracts, invoices, reports, and other documentation
• Schedule meetings, calls, and operational activities
• Monitor inspections, maintenance, certification renewals, and compliance deadlines
• Provide administrative and executive support to the Owner/CEO

Qualifications:

• Previous administrative, executive support, logistics, maritime, or operations experience preferred
• High school diploma or equivalent preferred
• Strong work ethic with excellent attendance
• Strong organizational and communication skills
• Excellent attention to detail and follow-through
• Proficiency in Microsoft Office
• Ability to manage confidential and time-sensitive information
• Ability to work independently and manage competing priorities
• Maritime or shipping experience is a plus, but not required

To Apply:
Submit your résumé to LBrewster@MarcoStCroix.com with “Maritime Operations Administrator / Executive Assistant” in the subject line.

Pay: $47,000.00 – $57,000.00 per year

Education:

• High school or equivalent (Required)

Ability to Commute:

• Kingshill, VI 00850 (Required)

Work Location: In person