Administrative Assistant Full Time

Position Information

Hiring Manager:

Co-Head of GC Investment Management

Department:

Credit Monitoring

Position Responsibilities

The Administrative Assistant is responsible for the day-to-day oversight and operation of the St. Thomas Office with a primary focus on facilities management, vendor coordination and maintaining a well-functioning, professional work environment. This role requires a high level of ownership, responsiveness and attention to detail and the ability to manage multiple priorities in a dynamic, fast-paced office setting. This is an in-office role requiring on-site presence 5 days a week and may require occasional early morning, evening or weekend time in the office.

Responsibilities include, but are not limited to:

• Administrative Support
  • Providing administrative support to senior leaders
  • Serving as front-facing representative of the office
  • Managing general clerical activities (e.g., printing, copying, filing and mail)
  • Assisting with team events and office initiatives
• Facilities & Office Operations
  • Overseeing daily office operations and facilities management
  • Serving as primary point of contact for landlord and building management
  • Managing third-party vendors including cleaning, maintenance and food delivery
  • Maintaining office infrastructure including common areas and equipment
  • Coordinating with Technology Solutions on equipment and onboarding logistics
  • Monitoring and managing office and kitchen inventory
  • Supporting office readiness for meetings and visitors
  • Running local errands as needed (e.g., office supplies, food pantry items, picking up lunch for the office)

Candidate Requirements

Qualifications & Experience:

• Bachelor’s degree required
• At least 3 years of administrative, office management or facilities experience
• Strong organizational and operational skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office, particularly Word and Excel
• Strong attention to detail
• Ability to take ownership and proactively resolve issues
• Driver’s license and access to a vehicle required
• Demonstrated ability to effectively leverage AI tools in day-to-day work, with strong critical thinking to assess accuracy, limitations and appropriate use of AI generated outputs
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Critical Competencies for Success

Our Gold Standards define key behaviors and competencies across 4 dimensions:  Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.

• Leadership:  Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
• Achieving Results:  Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
• Personal Effectiveness:  Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.
• Thinking Critically:  Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance.

The department-specific competencies define the knowledge, skills and abilities that are needed to successfully perform the functional or technical work of this role.

• Innovative Mindset:  Leverages an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people.
• Compliance:  Ensures compliance with laws and regulations. Stays current on legislative and regulatory changes and implements practices to stay compliant.
• Financial Analysis:  Leverages financial policies, accounting principles, technology and other financial analytics and metrics to ensure compliance and generate insights.
• Industry Knowledge:  Demonstrates an understanding of the Firm’s position in the industry, including its complex structure and competitive advantage in the marketplace. Monitors industry trends and changes and recognizes their relevancy and implications.
• Tax and Regulatory Compliance:  Complies with tax laws and regulations related to financial accounting principles. Stays informed of changes to tax law, regulations and legal cases to communicate impact to relevant internal and external stakeholders.
• Technical Communication and Documentation:  Documents, communicates and revises documentation for technical processes and procedures in area of specialty to stakeholders. Adapts the level of detail and specificity based on the needs of the intended audience.

Compensation and Benefits

Compensation will be commensurate with experience.  GCIM offers a full range of benefits which includes medical, dental, vision and 401(k).

GC Investment Management is an Equal Opportunity Employer.