Financial Analyst Full Time

Description

This is top level supervisory accounting work, involving auditing of financial transactions and maintenance of accounts records. An employee in this class receives administrative supervision from the head of a department, agency or designee. Supervisor allows employee to define own work assignments within broad guidelines. Work is reviewed for conformity with established laws, rules and regulations and also analysis of reports submitted.
Work involves supervising and directing accountants in effective performance of their duties.  The Financial Analyst is also involved in the preparation of detailed auditing and financial reports and preparation of annual budgets.

Duties and Responsibilities

DUTIES (NOT ALL INCLUSIVE):

• Reports and serves as an advisor to the department/agency head.
• Prepares financial and related reports as requested by the department/agency head.
• Advises department/agency head on budget problems; assists him/her in the maintenance of proper appropriation and allotment accounts.
• Submits requests for budget adjustments, maintains running accounts and other fiscal documents and reports.
• Ensures availability of funding before various personnel transactions are enacted. Tracks the transfer of federal funds to the Territory and monitors expenditures.
• Maintains documentation of all transactions in preparation for special audits or as part of the annual single audit.
• Documents any efforts within the Territory to coordinate, manage, or oversee the implementation of all policies among the U.S. Treasurer, U.S. Comptroller, Budget Officer and Auditors.
• Documents policy implementation among the accounting, finance and budgeting functions of the Virgin Islands Government.
• Creates fiscal policies, reviews, verifies and manages staff of various sections for procedural compliance and accuracy in accordance with policies.
• Assigns tasks for fiscal personnel who assists in the preparation of monthly and quarterly reports.
• Determines if proposed pricing and overhead calculations are within budgetary and regulatory guidelines.
• Determines and advises on ranges for confidential contract negotiation for Evaluation Committee to arrive at appropriate cost effective negotiated price for the department and the Government of the Virgin Islands.
• Documents any amendments made by the Department of Finance regarding funds allocated to the local government.
• Informs staff and key management personnel regarding the most current budgetary, accounting and financial management requirements and processes.
• Ensures and documents that territorial financial and program agency managers and staff have updated copies of all pertinent agreement or relevant sections of an agreement.
• Documents any problems or issues and their resolution associated with the implementation of all policies.
• Documents all reviews or monitoring activities, which are performed, is properly implemented and procedures are being followed.
• Ensures all annual reports and any other special reports are signed by the department/agency head and submitted in a timely manner.
• Ensures the department/agency head is aware of any money owed is paid timely, as well as money owed to the Federal Government is paid by January 31; and also any money owed to the Territory is received by January 31.
• Ensures that the Territory has all necessary documents and information required to properly manage and implement the allocation of federal funds.
• Performs other related duties as required.

Minimum Qualifications

Master’s degree in Accounting, Business Administration or related field with fifteen (15) credits in accounting, plus three (3) years financial management, fiscal management or related experience, one (1) of which must have been in a supervisory capacity.

OR

Bachelor’s degree in Accounting, Business Administration or related field with fifteen (15) credits in accounting plus five (5) years financial management, fiscal management or related experience, three (3) of which must have been in a supervisory capacity.

Position Factors

FACTOR-1- KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of and ability to utilize principles, methods, techniques and systems of financial management.
• Knowledge of departmental rules, regulations, policies and procedures.
• Knowledge of the federal rules and regulations applicable to federal grants-in-aid, especially as it pertains to uniform administration of the federal and local governments.
• Knowledge of electronic data processing equipment and its capabilities.
• Knowledge of the rules and regulations of governmental accounting and budgeting.
• Ability to answer inquiries of federal and local auditors.
• Ability to analyze and evaluate federal and local reports and to recognize and develop reporting systems applicable to the Virgin Islands federal program.
• Ability to make presentations to senior executive staff of the local and federal governments; and the Virgin Islands Legislature.
• Ability to establish and maintain effective working relationships with all persons contacted during the course of work.
• Ability to prepare accurate financial reports.

FACTOR-2- SUPERVISORY CONTROLS:
Work is performed under the direction of a higher-level officer who assigns duties.  The employee is expected to apply general knowledge in accounting, budgetary, reporting, and other duties in financial operations. Work is reviewed through conferences and reports. Any unusual or difficult problems are referred to the supervisor for action.
FACTOR-3- GUIDELINES:
Guidelines include departmental rules, regulations, policies and procedures. Also governmental Accounting Manual. When guidelines do not apply, the problem is referred to supervisor.
FACTOR-4- COMPLEXITY:
Work involves the formulation and compilation of budgetary data; record control and other general services. Employee determines the proper action to be taken, and advises activity centers as to any changes.
FACTOR-5- SCOPE AND EFFECT:
The purpose of the work is to facilitate management by attending to a variety of fiscal and budgetary details, necessary to ensure a smooth workflow. These functions have significant impact on achieving the goals and objectives of the agency.
FACTOR-6-PERSONAL CONTACTS:
Co-workers, employees from other government agencies, managerial personnel.
FACTOR-7- PURPOSE OF CONTACTS:
To advise, provide, or obtain information and assistance relative to budgetary matters, resolution of problems and other changes.
FACTOR-8- PHYSICAL DEMANDS:
Work is sedentary. No unusual physical demands.
FACTOR-9- WORK ENVIRONMENT:
Work is performed in an office setting.